How To Be More Productive in the Office

How to be more productiveWorking in the office everyday can grind anyone down in the long term. Long hours, tight deadlines, mounting emails and staff meetings can all contribute to stress and fatigue which in turn lead to poor productivity. There are a few things you can do to keep up your levels of energy and productivity.

Start Your Day with a Good Breakfast

What we eat has a huge impact on how we function. To maintain focus and productivity in your work place you should eat a healthy breakfast. Ideally, have something with protein and fruit. The protein will keep you feeling fuller so you won’t be feeling hungry and irritable. Cut out the high fat and sugar foods, these are just going to make you tired, probably just as you get in to work. Drinking water first thing in the morning will keep you hydrated which is important for brain function.

Make To Do Lists

If you don’t already, then get in to a habit of making to-do lists. Why bother? because when we write things down we are more likely to get them done. It also means that you are less likely to forget things. Write a new to do list every morning, with priority tasks at the top. When you have completed each item on your to do list, cross it off. This will be a visual reminder that you are getting things done.

Minimize Banter, Maximize work

Working in an office is probably one of the most popular places where people talk, chat, gossip and moan. If you are constantly engaged in negative conversations about other people, about the amount of stress that work is causing people then you will start feeling negative feelings towards other people and towards your work. You need to keep focused on your work. Office banter is fine and is a social necessity, but keep it in proportion and at appropriate times. For example, make sure you complete your priority tasks on your to do lists before you have a casual conversation with your colleagues.

And remember negativity will feed negativity so always try to be positive when you talk with your colleagues. If there are work related issues that are causing you and your colleagues stress, then focus on solutions to the problems.

Eat a Good Lunch, Not at Your Desk

To avoid the afternoon slump you really need to eat the right foods for lunch – you need to make it to 5pm! Something light and ideally with protein. A salad, even if just a small amount is a must. Try not to eat anything with high fat, as this will definitely make you tired and probably sleepy too. Use your lunch hour to take some time out, take a walk to get some fresh air, or even a run. Try not to think about work, this will help to clear your mind. Doing something completely unrelated to work during your lunch hour will break up your day.

Work Smart – Quickly and Efficiently

Work quickly and efficiently with each and every task that you are required to do. If you work at a slow pace and are easily distracted then the same task will take you much longer. Treat each task with your own tight deadline. Avoid distractions such as emails, social networking, text messaging etc..Get the job done, and move on.

How to Deal with Emails

Emails pop up throughout the day, they can be a constant distraction when you are trying to get things done. Check your emails at certain times of the day, such as first thing in the morning and after you have completed a couple of priority tasks on your to do list. If you can reply immediately then do so but if it requires a little more work then add it as task on your to do list.

Think Clearly – Happy Snacking

Cut out the sugary sweet snacks and swap with healthy snacks such as nuts and seeds that can help your brain to function better. Almonds are great as a snack and are known to have positive effects on your memory. Save the sweet treats for after work. Drink water throughout the day. Hot drinks such as teas and coffees can be great to give you an energy boost, just keep them in moderation.

Stop Multi-tasking

When you take on too many things at the same time, they will cause you to work slower as you won’t be able to give your complete attention to each task. Instead make sure all your work is in your to do list and work through each item one at a time. Focus on the project in hand and do it to your best ability.


Posted By: Anna Young